Version en-4 · 29 August 2026
Clarity Board is a family chore and reward board. This version explains the natural conversation in Parent’s Coach: what you type may be sent to Azure OpenAI, and an exact current task title may be sent only when you ask Coach about that task.
Clarity Board is run by its builder, reachable at privacy@clarity-board.com. The account holder is a parent or legal guardian, and a private conversation belongs only to the grown-up who started it.
This is what the app retains for the private Coach feature and the family board.
We use family data to run the board you chose. We use a retained Coach conversation only to let its author resume a bounded, app-related conversation before it expires; we do not profile families.
Clarity Board is run from Canada. Its servers and database are in the United States, so data there is subject to United States law and authorities could in principle compel access through their legal process.
Parent’s Coach can have a natural conversation. When you use it, Azure OpenAI receives your current message and up to four accepted prior exchanges in that private conversation so the Coach can respond.
The Coach receives what you type and up to four accepted prior exchanges in the same conversation, as untrusted content to answer. The exact current task title is sent only when you ask Coach about that task. We do not reliably remove names or health details that you include. Do not type names, contact details, credentials, diagnoses, medication information or therapy notes. The server still blocks unsafe outputs and app actions.
AI requests go to Azure OpenAI, Microsoft’s service, under Microsoft’s data protection terms. They are not sent to OpenAI or another AI company. Our service is hosted in the United States and Microsoft may process a request elsewhere when capacity requires it.
Microsoft does not use what we send or what the model replies to train, retrain or improve Microsoft or OpenAI models. Clarity Board does not sell it, advertise with it, or use it to profile your family.
Microsoft’s possible 30-day abuse-monitoring copy is distinct from the private Coach conversation stored by Clarity Board.
Deleting a Clarity Board conversation does not erase a copy already submitted to Microsoft; Microsoft’s published terms govern that separate copy.
Coach chat is optional. The trusted Coach library, your board and the child kiosk remain available if you decline or turn off retained Coach conversations.
Your private Coach conversations have an intentionally narrow audience:
Private Coach conversations are kept from their last successful exchange for 7 days on Freemium and 90 days on Premium, including early-access Premium families. Only the authoring grown-up can list, read, resume, export or delete one. Deleting it, removing its author or deleting the family purges the app copy immediately and irreversibly; this does not erase a separate Microsoft copy already submitted for possible abuse monitoring.
Write to us to exercise these rights. You do not need to give a reason.
A parent or guardian holds the account and answers this policy. Children cannot create an account, sign in as a parent, see private Coach conversations or choose to retain one. A grown-up’s consent interruption never hides a child’s kiosk board.
Passwords and PINs are one-way hashes, data travels over encrypted connections and every family lookup checks its family boundary. Private Coach history is additionally bound to its author. Before a parent lock, sign-out or profile switch completes, the app clears private Coach content from the shared tablet.
This is version en-4. Earlier en-1, en-2 and en-3 documents remain available exactly as they were for parents who agreed to them. This change asks again because an exact task title may now be sent in the narrow condition described above; we never rewrite an earlier consent document.
For a policy question, an export or a deletion request, write to privacy@clarity-board.com and a person will answer. By post: 1056 Ryckman Common, Burlington, Ontario, Canada L7R 0B6.
Microsoft’s Azure OpenAI abuse-monitoring documentation: https://learn.microsoft.com/azure/ai-services/openai/how-to/abuse-monitoring